111 A Complete Guide To Choosing The Best Task Management Software – Decagon Blog
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A Complete Guide To Choosing The Best Task Management Software

Ruth Kanu
Aug 27, 2021
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A Complete Guide To Choosing The Best Task Management Software

Do you want to empower your team and take your project management skills to the next level?

Then a good task/project management tool may make a huge difference in the productivity and efficiency of your team. A task management tool is used by 77 percent of high-performing projects, but selecting the finest task management software for your team is no easy task.

For startups, the decision-making process is even more crucial. Startups can benefit from the correct project management software to help them grow faster.


Task management software is when sophisticated computer software manages all of these parts of a project. Thousands of businesses have adopted remote work since the outbreak of the pandemic. Task management software is now available online and housed on cloud servers as a result.

A business project involves a number of tasks that are either dependent or independent. Each member of the team is in charge of one or more tasks. Many start and finish dates, a time budget, a money budget, resource allocation, reminders, reports, documentation, and so on are all involved in multiple tasks.

As the demand for online task tracker software grew, several IT services and software development companies began to offer flexible project management software. However, the majority of these programs have a set of standard functions that are required for basic project management.


The following are some of the characteristics of Task Management Software

For firms of any size, task management software may boost overall productivity and annual revenue. Freelancers, solo entrepreneurs, and small firms, on the other hand, must select the best task management software that simplifies the task while not adding to the effort. Seek for value-added features in addition to the above standard characteristics.


Here are some helpful hints for selecting the best online task management software:

1. Centralized Tool Access Permissions

There could be a conflict of interest among collaborators on a team or project level. The program should allow the project owner to have central control while peers have local control. The project administrator should be able to customize access to the tool based on the collaborator’s capabilities.

2. Controlling Privacy and Confidentiality

It’s difficult to keep personal information and intellectual property discreet in most freelance or enterprise-level projects. Look for task management software that takes data security into account.

3. Cloud Platform Security

All outgoing and incoming data should be encrypted using the newest internet communication security protocols, according to the best task management software. When the software is at rest, the encryption should also work. You should search for security elements such as:

Identity and access management (IAM) system.

The software is compliant with GDPR, DSGVO, and SOC2.

Advanced Encryption Standard (AES) 256-Bit SSL Encryption.

4. Assignment and Notification of Tasks

Team members should be able to assign work to their buckets from a common list of tasks in an effective online task tracker. Furthermore, features such as a project manager allocating work to a specific resource based on their skillset would improve the tool’s value.

When a project owner assigns tasks or a resource claims tasks, the responsible parties should be notified.

5. Sync with Personal Calendar

With the rise of remote work, it’s critical that your online task tracker software syncs with your personal calendar. You’ll be more efficient in producing high productivity if you can see all of your personal and professional daily chores on one screen.

6. Integration of Third-Party Software

The finest task management software should integrate seamlessly with other programs like graphic design, spreadsheets, word processors, email clients, messaging, video conferencing, and digital whiteboards. You may locate all project-related resources in one location thanks to integration with professional applications.

7. Multi-Device Compatibility

Look for an online task manager that lets you log in from any device, such as Windows, macOS, Android, iPhone, Blackberry, Chrome OS, and so on. You’ll get more bang for your buck if the program lets you store work on one device and seamlessly switch to another.

8. AI-Based Analytics

Some task management software includes a built-in artificial intelligence (AI) that generates high-level analyses regarding previous projects. You may plan future projects more efficiently and on a smaller budget if you use the information from such studies.

9. Customer Support Access

Customer assistance is now available via chat, email, and phone for almost all software. Check to see if the developer offers enough general and technical assistance when purchasing online task tracker software.

10. Pricing Structure

Look for a flexible pricing structure in online task management software. When you’re just starting out, start with a low-budget plan and work your way up as your tasks and resources grow.

Which Task Management Software Is Right For You?

A search for the best online task management software might eat up a significant amount of your working time. You may use the suggestions above to choose the best task management software for your company and save time.

While you may find software with some of these features out there, chances are that they will not match your taste completely. Your best chance at getting the perfect task management software according to your specifications is to hire a team of software engineers to quickly build one for you.

  1. Wow! Task Management Software really brings ease to project, team and over all management, with the enlisted details and function, the use of AI software as this highly recommended.

  2. Wow, this is very insightful and educating. The world needs to read this. Technology is advancing rapidly. Thank you Mrs. Ruth Kanu

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